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Receipts of all expenses should be attached along with this expense report for documentation purposes.
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Review, email, or print the completed expense report. Some businesses may only allot partial travel allowances (75%) on employees first or last days of travel since some of those hours may have been spent at home or in the office. Note: Incidental expenses may include tips and transportation costs for ground travel between hotels, airports, restaurants, etc.Įnter the reimbursable percentage for your expenses according to your company policies (e.g., 100% if expenses should be reimbursed in full, 75% if partial reimbursement only, or others). Indicate the per diem rates for your lodging, meals, and incidental expenses.Įnter your daily travel expenses on the designated sections. However, that percentage may vary per company. Some companies allow a different percentage (e.g., 75%) for first and last day, while days in between are reimbursable at 100%. The purpose for this is to calculate the total amount specific to the company's policies. This Per Diem Policy for employees applies to all our employees that need to spend cash for work-related activities. We’ll outline work-related expenses and set a process to authorize expenditure. Under the 'First/Last Day' column, put "First Day" on the first date of your travel and "Last Day" on the last date of travel. Our Employee Expense company policy or Per Diem Policy for employees outlines how we’ll reimburse employees for work-related bills. Specify your first and last dates of travel. The sample per diem expense report include sections for employee name, department, purpose of the trip, employee ID, expense period, date, location, first/last day of trip, lodging, meals, incidentals, total per diem, reimbursable percent,and reimbursable amount.įor those who prefer a template with formulas, it is recommended to download the per diem report in Excel.Įnter employee name, department, and employee ID.Įnter purpose of the trip along with the expense period.Įnter date of travel and corresponding location or travel destination. However, as a public or privately owned business, how much you allow your employees to spend on business travels is entirely up to you.Īs such, this editable expense report for per diem would be helpful for those who want to track their employees’ daily travel expenses. Many privately owned businesses in the US generally use the General Services Administration as their guide for determining the travel allowances for their employees. Some cities or states may have higher or lower expense rates depending on their locations. Integrations Sync with your accounting software, HRMS and more. Visa Mastercard American Express Any credit card. Cards Manage and automate credit card reconciliation. Approvals Set up any approval workflow and approve on-the-go. Per diem rates may vary based on the travel destination. Expenses Report expenses, mileages, per-diems and more. This per diem expense report example in Excel can be used by employees to record lodging, meals, and incidental expenses for each day of business travel.